Burj Daman Document Digitization
After the Burj Daman was officially opened in 2013 all the historic project documents and drawings pertaining to the design, contract award and development of the property were stored away in boxes in the basement. Over the course of time and due to ambient weather conditions the project documents and critical records started to deteriorate. In light of the statutory requirements in place with regards to maintaining documents relating to the project including design, execution, handover, takeover, defects liability clauses and terms, Burj Daman decided to digitize historic project documents to make their content and index information available in a performant manner whilst ensuring physical records are stored in a secure environment with an eye on preservation. Burj Daman began an evaluation of enterprise capture and business automation solutions and decided to standardize on both Microsoft Content Management Services as well as Kofax Express for ongoing document digitization requirements. In addition, Burj Daman required an outsourcing provider to provide an end to end solution also including physical Records Management.
Burj Daman chose Oryx Technologies to digitize approx. 500,000 pages of backlog documents. Oryx supported Burj Daman in the definition of document types, index and classification requirements. All documents were scanned as an outsourced service by Oryx staff and uploaded to the existing Microsoft SharePoint 2013 solution implemented by Oryx Technologies as part of the engagement. In addition, Kofax Express was implemented to capture ongoing incoming business documents with a direct integration to SharePoint on premise. After successful migration and upload of all relevant documents and their availability on the SharePoint portal all documents were packed and re-boxed and shipped to Glenbeigh Records Management for long-term, secure storage.
The fact that Microsoft and Kofax are off-the-shelf software solutions and market leaders gave the team the additional confidence they made the right choice for Burj Daman.
Burj Daman, is a real estate development of Daman Investments at the Dubai International Financial Center. It features a 15-floor office tower with 680,000 square feet of Grade A office space. With a 3.3 million square foot built-up area standing on a 220,000 square foot plot, the Burj Daman houses the ultra-luxurious hotel, Rosewood Dubai, four stunning penthouses and 50 exclusive hotel-branded residences.
“Burj Daman required maintaining all project records and documents in a secure environment. By digitizing all documents and moving hard copies offsite, Burj Daman meets the statutory requirements in place while allowing easy access and retrieval to the same. Engaging with Oryx Technologies gave us the peace in mind of dealing with a partner, known to deliver projects with the highest commitment and quality of work.”
Mahdhar Al Tamimi | Chief Operations Officer
Today at Burj Daman all business documents are stored securely, with a fully centralized administration and document access control. The outsourcing of Content Capture and Records Management of over 600 boxes of project documents has enabled Burj Daman to preserve their project documents as per statutory requirements. According to Mahdhar Al Tamimi, COO, Burj Daman, the implementation and integration was efficient and within budget.