As the paperless office concept gains popularity worldwide, the focus is on digitization of documents to retrieve and share them across the organization with greater speed and efficiency. Scanning, formatting, indexing, database creation and archiving of important documents not only increases company efficiency and cuts paper management costs by converting important paper documents into soft copies, but also helps to comply with the mandatory requirements of government and industry regulatory bodies, since electronically preserved documents are highly secured and can be easily retrieved and provide audit trails.
In main, Backlog Scan Services comprise of two types of deliverables:
Customer Onsite Backlog Scan Conversion
Customer Offsite Backlog Scan Conversion
Oryx Technologies offers the following services for Document Digitization requirements:
Document Assessment is the most critical phase of any backlog scan conversion project. Depending on an end customer’s regulations around record management, the related business process and resulting document types and the effort put in place in how to store physical documents over a period of decades, Oryx Technologies will find all sorts of documents in all sort of states in all sort of formats which are required to be scanned. In addition, each customer will have different requirements around what information needs to be indexed and/or extracted from the selected documents.
Document Preparation is a labor-intensive process. From de-binding, de-stapling, copying, removal of post-its, photos, etc. to resizing this ongoing process is crucial to ensure a smooth document capture process. A thorough Document Preparation process is key in assuring that scanners can run on the highest possible utilization. Document Preparation does not only include physical paper, but also data provided by an end customer on storage devices, e.g. DVD’s, etc.
Document Scanning is the physical transformation of information from paper in to an electronic format. The possible daily throughput is determined by the product specification of the utilized scanner hardware as well as the capability of prepared documents daily. Both together with the customer expectation in regards to duration and volume of any project determine the amount of resources required to execute in time, quality and budget.
Document Indexing and Validation requirements differ widely within the customer base. Each business process in today’s world is usually supported by document flow. To support the Re-use, Classification, Distribution and Search for documents, Metadata needs to extracted and added to the document.
Document Data Extraction may be required by customers who need to feed specific information (online) in to third party applications (e.g. Invoice Processing in to SAP R/3).
Document Release and Storage are services offered by Oryx Technologies, that based on the customer requirements, define the backend systems, file servers and document structure or simply storage device that Oryx Technologies will release/handover captured documents in to.
If you have a backlog of paper records that are costly to store and manage, we can help you establish a fast, efficient process and perform bulk conversion of those records to electronic form. Back file conversion reduces or eliminates on-site physical records storage and makes records easier to search, access, and distribute.
While many types of records are initially created on paper, companies often want to quickly convert them to electronic form to support electronic workflow processes. Oryx Technologies can help you establish a conversion process that integrates smoothly with your existing business processes. In addition to document scanning services, we also offer data entry services whereby our team of experts will scan your documents, perform the required data entry and deliver to you both the images and the corresponding index information.
All our backlog conversion projects include consulting; project management; dedicated onsite supervisors; all the required manpower; indexing and quality control services; document retrieval and delivery services; PC workstations; scanners; and printers for the backlog conversion reports and batch cover sheets.
Our web design team is incredibly experienced and talented. This combination leads to some impressive and successful website designs we have delivered to our customers in the region. Designing with usability, scalability, and search engine optimization in mind is important. Defining business goals and how a brand will be applied to a website is also critical to ensuring visitors turn into leads and conversions.
Oryx Technologies begins the design process with the client's design assets. When those assets need to be created or updated, we work with brand partners to offer brand strategy services.
Designing easily updated websites requires careful planning. Along with clean design, brand alignment, and simple usability, easy updates are another critical requirement for every website design and redesign.
To make the process efficient, Oryx Technologies starts with a solid process and bug-free code base. Our websites start from an internally-developed, sandboxed codebase to reduce development time, project costs, and ensure quality standards. Our project team collaborates with the client on the designs to align client goals with usability. The developers plan the database architecture and content management system to work with the approved design layouts.
Oryx Technologies utilizes both WordPress and Joomla as the underlying Content Management Systems (CMS). In the end, the CMS makes it easy for clients to maintain all the content themselves so they don't need to waste time or money making simple updates to their site. All web sites are developed with responsive designs in mind.
The content management systems utilized by Oryx Technologies have plugins or modules ready to connect with various web-based services using APIs.
E-commerce - payment gateways, real-time shipping
Social media - Facebook, Twitter, Google+, LinkedIn, Instagram
Third-party platforms – SalesForce.com, Microsoft Dynamics, QuickBooks
Customer relationships are the fuel for our success. If you have a question or a problem with your website, we have support ready for you.
Oryx Technologies also provides Web Site Hosting Services. We partner with reputable data centres for bandwidth and hardware management.
The management and maintenance of physical records is inevitable in any organization. Depending on your organization needs, you may need to maintain printed or signed documents in their physical form.
Implementing an effective archiving system can be technically difficult and has its implications on cost. The faster your organization grows; record management, storage and its security risks become a greater challenge.
Oryx Technologies in partnership with Glenbeigh Records Management, Dubai provides the most reliable and secure compliance-grade record management process in the industry, making us the preferred choice for organizations in the United Arab Emirates.
We understand how valuable and sensitive your physical records are. We take no chances.
Oryx Technologies provides round-the-clock security, motion detectors and advanced access controls to ensure the highest level of security for your records. Our systems also ensure that your physical records are fully protected in the event of natural or accidental disasters.
Though our world-class facility is equipped with state of the art security and safety systems, partnering with us to manage your physical records is simple. Our agents work with you at every step ensuring a free-flowing process so that you don’t lose out on your valuable time. All your records are indexed and updated in secure systems. Once a request for a record from an authorized personal is validated, our proactive process helps us retrieve and securely deliver a carton, file or document in a timely manner.
Physical records are stored and managed through our digital authorization and management process. Our advanced bar-coding and password authentication systems ensure that only authorized personal can view and manage your records.
When a physical document reaches the end of its life-cycle or becomes obsolete, Oryx Technologies alerts you and assists you in securely destroying it.