case study

a success story

“records management”

confidential

the challenge

the client was storing business critical documents in the basement of an office tower on behalf of a customer it represented in legal matters

documents stored included legal content, quotations and tenders, contracts, service level agreements as well as CAD and fit-out drawings and were urgently required to serve as evidence for litigation purposes

 

over time the documents had started to deteriorate 

and required immediate attention to not loose valuable and important information which could have caused significant monetary damage to the represented business and its related assets 

the client is a leading law firm supporting its customers in flag ship litigation cases within the real estate, investment and construction sector 

 

for one of its customer representations the client had to preserve and maintain case related documentation for a significant period of time 

the solution

the client engaged oryx outsourcing to digitize all related content, approx. 500,000 pages of backlog, and upload the scanned images to the existing Microsoft SharePoint 2013 solution 


after successful migration and upload of all relevant documents and their availability on the SharePoint portal all documents were packed and re-boxed and shipped to Glenbeigh Records Management for long-term, secure storage in a purpose built storage facility  

 

the results

today all business documents are stored securely, with a fully centralized administration and document access control

 

the outsourcing of content capture and records management of over 600 boxes of project documentation has enabled the client to preserve their project documents and to remain compliant with statutory regulations

 

contact
 
address: API Trio Tower, Al Barsha 1, Office 2401, Sheikh Zayed Road
phone: 04 430 2686
email: info@oryx.tech

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