case study

a success story

“records management”

ATEÏS

the challenge

as a manufacturing business, holding market leading R&D know-how for its products and patents, ATEÏS was managing all business units on paper-centric processes

lacking alternatives, the company was storing historic documents both within the head quarter offices as well as in ATEÏS’s warehouse

 

 to optimize document and data search and retrieval, ATEÏS decided to digitize historic and current business documents and to make their content and index information available in a secure environment

 

ATEÏS required an outsourcing provider to provide an end to end solution including physical records management

ATEÏS Middle East is the manufacturer of high-end voice evacuation, fire alarm, public address, background music and professional Audio Systems ATEÏS ME has an enviable track record of over 1200+ major installations in the Middle East and India

the ATEÏS brand name is synonymous with quality and is backed with assurance, responsibility and rapid response; essential in building a strong relationship with their customers

the solution

ATEÏS chose oryx outsourcing to digitize approx. 160,000 pages of backlog and current business documents

 

oryx supported ATEÏS in the definition of document types, index and classification requirements as well as implementing appropriate retention policies for deep storage

 

after successful migration and upload of all relevant documents and their online availability on the SharePoint portal all documents were re-boxed, bar-coded and catalogued and shipped to Glenbeigh Records Management for long-term, secure storage

the results

today ATEÏS fully operates its business in the cloud

 

all business documents are stored securely, with a fully centralized administration and document access control

 

ATEÏS today operates in an 80% paperless environment

 

the outsourcing of content capture and records management has enabled ATEÏS to postpone the acquisition of further office space by at least 8 months as new employees can still be facilitated in the current premises


 

contact
 
address: API Trio Tower, Al Barsha 1, Office 2401, Sheikh Zayed Road
phone: 04 430 2686
email: info@oryx.tech

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